What are the methods of reporting?Įmployers may report their new hires by submitting the information on a form provided by the Department of Labor and Industry or by attaching the date of hire and name and telephone number of an employer contact to the W-4 form submitted for the newly hired employee. New Hire reporting makes the data available within a significantly shorter period of time, and with current data, non-custodial parents and fraudulent benefit collectors will be located more quickly. There can be as much as a six-month lag between the time the data is submitted and when it is available for child support enforcement. This may be true because employers do submit quarterly wage record reports, but the data is often out-of-date before the child support office receives the information. Many employers mistakenly assume that the information required by the New Hire Reporting Program is available through other reports submitted to the government. The contact name and phone number should be someone who can answer questions about the New Hire Report and that person may be a contact at the payroll service or third party organization. The employer address should be the legal physical or mailing address for the employer associated with the FEIN, not the address of a payroll service or other third party, even if they are reporting for the employer. In addition, the employer must report the employee’s name, the employee’s address, the employee’s social security number, the employee’s date of hire, and the employee’s date of birth (optional). The employer must report the employer’s name, its Federal Employer Identification Number (FEIN), the employer’s address, a contact name for the employer, and a contact phone number for the employer. If the employee does not fall into any of the above categories, the employee does not need to be reported as a new hire. However, if the employee never earned wages, the employer does not need to make a report for that person.
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